Notary

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Documents I Cannot Notarize

  • Documents I Cannot Notarize

  • Vital Certificates: Birth, Marriage, Death, Divorce etc., 

  • Photographs 

  • Faxed or copied signatures

  • Incomplete documents

  • Signer not present (except for: Proof of Execution by Subscribing Witness)

  • Improper ID (need 2 disinterested Credible Witnesses)

  • Documents I Cannot Notarize

  • Vital Certificates: Birth, Marriage, Death, Divorce etc., 

  • Photographs 

  • Faxed or copied signatures

  • Incomplete documents

  • Signer not present (except for: Proof of Execution by Subscribing Witness)

  • Improper ID (need 2 disinterested Credible Witnesses)

GENERAL  NOTARY  SERVICES:

  • Power of Attorney

  • Personal Legal documents

  • Transfers of Real Estate

  • Real Estate Loans

  • Financial Documents

  • Wills & Trusts 

  • Family matters

  • Guardianships 

  • Health Care Directives 

  • Medical Release Forms 

  • DMV Documents

  • Acknowledgement / Affirmations 

  • Domestic Partnerships

  • Sworn Oaths

  • Consent Letters for Minor Child to Travel Internationally

  • And All Other Documents allowed by Texas Law

IDENTIFICATION

All identification cards must be ORIGINAL, current or issued within the last 5 years, contain a photo, physical description, signature, and serial number. Identification procedures are mandated by the Texas Secretary of State. The following forms of identification are acceptable:

  • Texas Driver's License

  • Other States Driver’s License

  • U.S. Military ID card

  • Texas Identification Card

  • Other State Identification Card

  • U.S. Passport

  • Foreign Passports Stamped by U.S. Customs

  • Canada Driver’s License

  • Mexico Driver's License

  • Inmate ID card

BEFORE YOUR NOTARIZATION: CHECK LIST    

"1. DO NOT SIGN document until you are in the presence of the notary. 

    Acknowledgment Certificate is OK to have been signed years ago.

 

2. COMPLETELY FILL IN ALL BLANK SPACES IN DOCUMENT BEFORE NOTARY ARRIVES BUT DO NOT SIGN! Cannot Notarize incomplete documents!

 

3. If you have questions about how to complete the document, contact the person who drafted or requested the document. As a Notary Public I am unable to provide legal advice or assistance in the drafting and/or completion of documents.

   

4. Every signer must physically appear, be coherent and present acceptable ID at the time of notarization.  IDENTIFICATION PROBLEMS- SEE BELOW

 

5. Original documents must be presented for all Copy Certification. Vital records (birth, death and marriage) cannot be notarized.

 

6. Know which Notary Certificate you need. Notary cannot give advice on which one to use."  

 

NOTARY FORMS "Acknowledgement"

This is the most frequent type of notarization. Acknowledging a document means that the properly identified signer personally appeared before the notary on the date & in the county indicated, that the signer either signs in front of the notary or acknowledges that s/he did indeed sign the document as well as acknowledging that the document was signed without coercion & that the signer is aware of the document’s contents.            

                                                                                                                                                                                                                                                                                                                                                                                                           

ACKNOWLEDGEMENT FORM:       http://www.txcourts.gov/media/823393/Form-II-1-Certificate-of-Acknowledgment.pdf

 

Jurat

The second most frequent type of notarization, often called an affidavit. For a Jurat, the signer must personally appear before the notary & either swears, or affirms, to the truthfulness of the document & its contents & sign the document in the presence of the notary.

 

 JURAT FORM:    http://www.txcourts.gov/media/823396/Form-II-2-Jurat.pdf"

 

 

 

"The name you will be signing on the document must match or be "SHORTER THAN" the name on your ID. An ID in your maiden name along with a marriage license evidencing your married name is not acceptable. (see below how to use Credible Witnesses).

 

CORRECT ID: Document Signature = John Smith (SHORTER THAN)  Id = John Adam Smith"

"If none of the above-mentioned Identification is available, or the name on your ID is different or shorter than what is on the document then you can use:

 

 

TWO CREDIBLE WITNESSES - that can swear to the signer's identity. They must have proper ID, is age 18 or older, know the signer by the name on the document, is not named in the document nor have a financial interest in the transaction described in the document. 

 

SIGNING BY "X" MARK  -  If unable to write signature and has Valid ID, than two “disinterested” witnesses need to be present and be witnesses on the document. One witness should write the person’s name next to the person’s mark and then the witness should sign his or her name as a witness. The witnesses are only verifying that they witnessed the individual make his or her mark on the document."

 

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NOTE: Texas Notaries are not Attorneys licensed to practice law.